Category Archives: business life

getting the best from Powerpoint, part 2

For those of you that have enjoyed my 10 tips on getting the best from Powerpoint, I do a spoof presentation to illustrate the worst ways to use it with some discussion and examples of good practice. Feel free to get in touch if you’d like me to come along and present to your team or group.

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Are your best friends your PC and your mobile phone?

In these days of texting, mobile phones and social networking is virtual commuication becoming too dominant? Yes it is (fairly) instant and keeps people in touch, but what effect is it having on the art of conversation and social skills?

I use business networking groups as a way of keeping human contact up – what about you?

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2010 BIFM Annual Conference, London

One of the premier global events for Facilities Managers. I’ll be going, and look forward to meeting old friends and making new ones.

When: 13th-14th April

Where: Riverbank Park Plaza Hotel

Theme: FM in a changing world

Chair: Sarah Montague, presenter of the Today programme

What else is there? Fantastic keynote speakers, an exhibition, an entertainment-filled gala dinner, and plenary, parallel and fringe sessions covering a range of relevant and exciting topics.

Tickets are available to book via the website link: www.bifmconference.com

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Getting the Best from Powerpoint

Used well it’s a great tool, so why do so many people use it so badly?

Those of us that have to sit through presentations as part of our job know how soul destroying it can be to have half a dozen dud presentations over the course of a day.

Just ask and I’ll be happy to come along to your team, event or meeting and give you my light hearted Death by Powerpoint presentation with some helpful hints on doing it well. Takes about half an hour.

For now, here are my top ten tips:

1 Think about your audience. Even if you have been asked to do a standard talk, how you deliver it can make a big difference, and so can the size of the audience. If your talk is specific, say a sales pitch, then you should be gearing it solely to what the audience have asked for.

2 Your slides are there to help the presentation: You are the focal point not them. Just a few words on each slide, or a picture, that you can talk around is all you need. Try not to use more that 15 words per slide. And never read from the slide.

3 Use a clear font and one with strong contrast to the background. Not all venues have decent light management and you want people to be able to see what you have got. Don’t use fancy fonts either. Anything that detracts from the message is a waste of time.

4 “I’m afraid this slide is a bit busy” and “I’m not sure of you can see all the detail here” are two phrases you don’t want to use. If you can’t get the information on the slide so that people at the back can read it then use a different format. Graphs can be simplified to just show a trend for example and you can put the detail in the handout.

5 Animation is good, but only in limited amounts: You’re not Pixar Studios. A couple of animations to show a trend or similar is good. Leave it at that.

6 A slide should last you through 2 to 3 minutes of talk at least. Use the slides to build your message to a natural conclusion, and keep a regular pace. Try not to have too many messages either, in a 30 to 40 minute talk you only need around 3 at most.

7 Never walk in front of the slides. If you absolutely have to wander around in front of the screen at some point, say at the end when you are taking questions, either turn the projector off or put something in front of the lens to break the beam.

8 Rehearse your timing and make adjustments. Have some notes on a printed set of the slides so that you always know what’s coming next (we all have those moments when our mind goes blank). You want to use your time in front of these people to get your points over. With, say, 3 key messages over 30 minutes a quick intro and a summing up will take about 6 minutes leaving you 8 minutes for each message.

9 Be prepared to share your slides with a set of notes that covers the key messages that you have spoken over them. Have your contact details on them and tell the audience that they are welcome to contact you.

10 Keep to your allotted time. It looks professional and your audience will be more receptive. If you’ve rehearsed properly you should have no problems.

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2010 BIFM Conference – London

I’m thrilled to be speaking in one of the parallel sessions at the BIFM conference on its return to London this April. This is a truly global event and showcases the best that Facilities Management can offer.

If you’re interested in attending, here’s a link to the web site:

http://www.bifmconference2010.com/

Maybe see you there?

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Friday Fortunes

I can’t say that the day started that well; two lots of cash that should have appeared in the bank account didn’t and the postman hadn’t got a cheque in his bag from a third “promise”. The down side of working for yourself is when people don’t keep their word.

On the other hand the telephone has been kind, with three very welcome calls, one about contributing to helping others, a second to offer the chance to do some voluntary work and finally a possible paid job for me to think about.

In between the Wonder of Wokingham and I enjoyed the sunshine and had a ride out into the Cotswolds, visiting a couple of garden centres, a farm shop and Waitrose in Cirencester.

All in all a good day capped by a mixed grill washed down with some pink fizzy and time now to put our feet up and enjoy a book.

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at last an F1 offer?

In my younger days I fancied myself as a racing driver and did do a bit of wheel twirling and marshalling before women entered my life and took all my time and money.

So the call to go to the HQ of Williams GP down the road at Grove came as a pleasant surprise. It’s a business trip though; too old, too tall, too wide and not to mention too slow to pedal the new FW32 for them, and anyway they’ve got the barrow boy and the incredible hulk bloke signed up to drive this season.

Oh well, maybe I’ll get to see some of the cars.

Did I mention that I’d seen FW in his F3 driving days?

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am I a libdem?

Are you a Lib-Dem then? My train of thought on something about what we had been discussing must have prompted the question, but it took me by surprise. Most people think of me as very conservative; establishment man in dark suit, drives a Jaguar ergo must be a Tory. But others see me through my various campaigns; for freeing Gary McKinnon, to get Pete Seeger a Nobel peace prize, my liking for protest songs and support for breast cancer research and they see me way over at the opposite end of the political spectrum.

Like most of us I began to think independently as I got into my teens. My cultural exposure had been primarily to both upper and working classes, but as I began to fly the nest I began to mix in a little middle class. Born in Newbury and living in the shires I grew up in staunch Tory country, but the towns I lived near during childhood; Reading, Croydon and Guildford amongst others, had their fair share of industry even if they were not the industrial heartlands.

All of these influences swirled around me, stirred up by my avid reading of all the daily papers in the school library through which I began to absorb events around the world, especially in South Africa and America, this being in the mid sixties. One doesn’t fully understand at that age and can be easily swept into things. Once I was spotted wearing a Free Nelson Mandela badge at school in contravention of dress code. My penalty was to have to put the case for his continued imprisonment in a debate. My research for that debate gave me a healthy desire to be careful about judging books by their covers, and that has stood me in good stead over the years since.

I was too young to vote at that time of course, and would actually miss the age of majority as they lowered when I was between 18 and 21, but which way was I leaning then? The Liberal party had some appeal, possibly the underdog factor, but Joe Grimond made two big impressions on me. He stood on my foot for the first of these. This was in Guildford in about 1964, and I was quite miffed when my Mother insisted that I clean my shoes as usual that evening. I wanted to leave the mark he made there to show my friends next day at school. The second impression was as a direct result of the first. Here was this important man, one of the three main political leaders of what was still, then, a great nation. He was leaving an engagement and trod on my foot as the small crowd pressed in to see him. Obviously in a hurry he could have strode on, but he turned, identified me as the victim and apologised. Just a straightforward act of politeness, one human to another. That basic decency impressed me hugely and it is another lesson that I have tried to carry on over the years: You are never too important to say sorry.

That was more than 40 years ago, and I have been through the changes since as far as my politics go. At one time I worked for an employer that operated a closed shop, so I had to be a union member. If I was in I would be an active voice, and that got me onto the local branch committee. Later I was a member of a management union, but left because of the conflicts of interest with my job. Trade union activities enhanced my exposure to local politics, and I recall hearing a young Neil Kinnock speak when he was still a Welsh firebrand and, at the time, an impressive orator. Perhaps the biggest period of political activity for me was the 1979 general election. I lived in Chelmsford at the time and our sitting MP was Norman St John Stevas, a man I detested. The main opposition was former local Liberal councillor Stuart Mole with the Labour candidate having no chance. Our union committee debated long into the night; did we throw our weight behind promoting the no hope Labour option, or did we come out for the local man on the basis that we could maybe unseat a Tory grandee?

We didn’t resolve the issue and I can still remember the atmosphere in the union room the day after the election. Despite all the gloom and predictions of doom under a Tory government, five months later I got moved to a new job in another office and less than 2 years later I was promoted and sent to London and my career was really launched. The 80s were very good years for me even if you factor in the failure of my first marriage. The man who had had to stop driving and had to get out and have a smoke at the news that Ted Heath had lost the leadership of the Conservative party did well under Heath’s replacement when she was PM.

Once I got far enough up the management ladder to have some apparent influence I got to meet politicians on a regular basis. Most of them, certainly over the last 15 years, have left me very unimpressed. They talk some strange language, constantly looking over their shoulder to see if their minder is happy that they are still on message, and they fail to show any sort of business acumen; most of them I would not have employed in anything other than a basic clerical job if at all. There have been one or two exceptions, but I only have to refer you to the expenses scandals as an example of how I see standards having slipped since Joe Grimond showed how things should be done.

Over the years I have never been a member of a political party. I have been approached a number of times by two of them to join, but have resisted. Yes there could have been some short term personal gains, but that isn’t why you should get into politics and I didn’t want them. I prefer to be my own man, so the only political thought that I have had now and again has been to stand as an independent councillor. That hasn’t happened though, so I remain just a voter.

So am I a Lib-Dem? Yes I’m a bit liberal at times and I certainly believe in democracy, but that doesn’t make me a Lib-Dem and my political leaning, like my vote, is my business. In any case, you’ll see me as you want to you see me and make up your own mind if it matters that much to you. It doesn’t to me.

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working from home

I first began to work from home in the early 1980s when I was in IT and the equipment supplier for the project I was working on was based nearby and their project manager lived round the corner from me. I could save the 3 hour commute to my London office and back and be more productive against the tight deadline we had.

That worked well, but it was almost 20 years before I did it again, this time pretty much for good. In the time between I had risen up the ladder gaining my own little box office, then a bigger one, then one with a 4 peg coatstand and bookcase (a big ego step!), then a bigger one still only accessible via the office of the secretary that I shared with a fellow director. After a spell at that level I had got the open plan bug, had all the walls taken down and moved through having a desk the same size as everyone else to just hot desking. Then came the moment to move to truly LIW (Location Independant Working) and I’d hot desk (or scrounge one) whenever I was at an office, but worked from the couch, the dining table, hotel lobbies, coffe bars, supermarket cafeterias, airport lounges, on trains – you know the routine.

Over the years I’ve been through most of the stages; delighted, euphpric, bored, depressed, enthused, galvanised, gone native and more, not in any particular order.

Over on my business blog my next Monday Musing, published early on 1 February, will cover my top 10 tips for making working from home work.

Check out the link on the right for Thatconsultantbloke’s Blog. Tell me (or him) what you think.

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some days are just like that

It’s just gone four in the afternoon. I’ve had six enquires about renting the villa, one of which was a follow up and has turned into a booking. The conference I had agreed to speak at in London have rung to ask if I’ll do both days and I’ve just been commissioned to work with two other people on producing 24 professional examination marking frames and assessments at QCF levels 5 and 6 by the end of next month.

Oh, and one of the work opportunities that I have under discussion has started to show signs it might be bubbling.

Not all days are like this, but it makes all those days when you’re casting bread on the waters worthwhile.

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