Tag Archives: swindon

Getting the Best from Powerpoint

Used well it’s a great tool, so why do so many people use it so badly?

Those of us that have to sit through presentations as part of our job know how soul destroying it can be to have half a dozen dud presentations over the course of a day.

Just ask and I’ll be happy to come along to your team, event or meeting and give you my light hearted Death by Powerpoint presentation with some helpful hints on doing it well. Takes about half an hour.

For now, here are my top ten tips:

1 Think about your audience. Even if you have been asked to do a standard talk, how you deliver it can make a big difference, and so can the size of the audience. If your talk is specific, say a sales pitch, then you should be gearing it solely to what the audience have asked for.

2 Your slides are there to help the presentation: You are the focal point not them. Just a few words on each slide, or a picture, that you can talk around is all you need. Try not to use more that 15 words per slide. And never read from the slide.

3 Use a clear font and one with strong contrast to the background. Not all venues have decent light management and you want people to be able to see what you have got. Don’t use fancy fonts either. Anything that detracts from the message is a waste of time.

4 “I’m afraid this slide is a bit busy” and “I’m not sure of you can see all the detail here” are two phrases you don’t want to use. If you can’t get the information on the slide so that people at the back can read it then use a different format. Graphs can be simplified to just show a trend for example and you can put the detail in the handout.

5 Animation is good, but only in limited amounts: You’re not Pixar Studios. A couple of animations to show a trend or similar is good. Leave it at that.

6 A slide should last you through 2 to 3 minutes of talk at least. Use the slides to build your message to a natural conclusion, and keep a regular pace. Try not to have too many messages either, in a 30 to 40 minute talk you only need around 3 at most.

7 Never walk in front of the slides. If you absolutely have to wander around in front of the screen at some point, say at the end when you are taking questions, either turn the projector off or put something in front of the lens to break the beam.

8 Rehearse your timing and make adjustments. Have some notes on a printed set of the slides so that you always know what’s coming next (we all have those moments when our mind goes blank). You want to use your time in front of these people to get your points over. With, say, 3 key messages over 30 minutes a quick intro and a summing up will take about 6 minutes leaving you 8 minutes for each message.

9 Be prepared to share your slides with a set of notes that covers the key messages that you have spoken over them. Have your contact details on them and tell the audience that they are welcome to contact you.

10 Keep to your allotted time. It looks professional and your audience will be more receptive. If you’ve rehearsed properly you should have no problems.

[tweetmeme source="bowenjohnj"]

Leave a comment

Filed under business life

more time with the NHS today

Off to the Great Western Hospital again today, partly for a review of my last MRI scan results and, hopefully, they will show that I haven’t developed a talent for growing salivary gland tumours after all. We’re pretty confident that I haven’t, that Larry the Lump was just a one off that needed three operations before I was finally rid of him, but you have to monitor these things.

The other reason for the visit is to remove the remnants of the wisdom tooth that my dentist left behind just over three months ago. I’ve joked before about this terraced house in the suburbs where I go every now and again to pay two women to cause me pain for half an hour, but on my last visit things did go wrong. Having declined to invest around £1000 (yes a grand) in having a tooth at the back rebuilt I opted to lose it. Nicely numbed up I lay back and thought of England (the good one we had before this government ruined it) and tried to relax, the crunch! The top of the tooth was just crushed leaving me with the base of it and its roots.

This was 10 days before I flew out to the USA for nearly 4 weeks and the root removal would have to be a hospital job, so with me not back until a couple of days before Christmas, it would be at least January before anything could be done, and here we are halfway through February. Part of that is because I have the A team looking after my other oral problem, and they have kindly taken the tooth extraction under their wing and scheduled me on their list and they have got me in 2 weeks earlier than it first looked possible to arrange.

So today is the day. Yes it’s pretty routine and, as I say, I have the A team doing the job, but I am a quivering wreck. I know that this is irrational and all the rest, but there it is. The best dentist I have had so far, back in Chelmsford, told me I had three problems with my mouth; small aperture, big tongue and teeth that would have served a horse well. He did manage to get in there and do a good job; most of his work is still intact and serving me well, but all other dentists have struggled with me over the years, even with just the routine maintenance.

I’m writing this in the hopes that, in doing so, it my help calm me a little. It has to be done; the remnants cannot just be left there and I haven’t been able to eat properly since the original botch up, and that came as soon as was feasible after my third operation on Larry the Lump, which in turn was as soon as possible after the second operation, so I have had works in progress in my mouth since last May. My mouth feel likes our road network – bits always coned off and dug up.

In fact it’s two years since the saga began. January 23 2008 I walked out of a consultant’s office with the news that I had a tumour and that it would have to come out before they could tell me more. I switched my phone back on to call home, but voicemail chimed in with the message that my Mother was not expected to see the day out and I should get to the hospital if I could. All being well today will draw a line under the whole thing.

1 Comment

Filed under about me

2010 BIFM Conference – London

I’m thrilled to be speaking in one of the parallel sessions at the BIFM conference on its return to London this April. This is a truly global event and showcases the best that Facilities Management can offer.

If you’re interested in attending, here’s a link to the web site:

http://www.bifmconference2010.com/

Maybe see you there?

Leave a comment

Filed under about me, business life, Press Cuttings

MRI scans – I get to have another one!

Having tried recently to reassure folks that these scans aren’t too bad I shall be putting myself to the test again in a couple of weeks. I got a call this morning to ask me in for another one so that they can have look inside my head from a different angle or using a different scan method.

Whatever. I’m off then to be squeezed into the tube once again and shall, as I suggested last time, lie back and think of something else.

I’ll let you know how I get on, but it won’t be too bad – trust me.

1 Comment

Filed under about me

more fun with the NHS*

Off shortly for a couple of blood tests, this time at the GP’s (doctor’s) surgery. I understand that they need to monitor me from time to time, but we seem to be getting into some sort of spiral. At one time I might have to be checked every 3 years or so and those were usually at my own instigation as time and the nature of my job suggested to me that my aging works ought to be looked at now and again in case something needed attention.

Now I seem to be required to turn up more and more often and find situations like the one last year when, having told the surgery that I would be abroad for 4 weeks, they booked me an appointment whilst I was away and castigated me for not having attended when I didn’t even know about it, and stopped the supply of medication that they had told me I needed to take.

I sense the hand of central government in all of this. Am I now a statistic that needs to be checked off and appear on a return just to keep the practice’s performance figures in line or something similar?

Who knows for sure, but I suspect that it could be and, while the surgery are dealing with me, disgustingly healthy as I am, answering my phone calls, phoning me, seeing me, filling in my forms and all of the other things that they have to do, there is some poor soul who could have better benefited from their time than me. And I am ashamed of that.

* For my non UK readers, the NHS is our National Health Service

Leave a comment

Filed under about me

Friday Fortunes

I can’t say that the day started that well; two lots of cash that should have appeared in the bank account didn’t and the postman hadn’t got a cheque in his bag from a third “promise”. The down side of working for yourself is when people don’t keep their word.

On the other hand the telephone has been kind, with three very welcome calls, one about contributing to helping others, a second to offer the chance to do some voluntary work and finally a possible paid job for me to think about.

In between the Wonder of Wokingham and I enjoyed the sunshine and had a ride out into the Cotswolds, visiting a couple of garden centres, a farm shop and Waitrose in Cirencester.

All in all a good day capped by a mixed grill washed down with some pink fizzy and time now to put our feet up and enjoy a book.

Leave a comment

Filed under about me, business life

at last an F1 offer?

In my younger days I fancied myself as a racing driver and did do a bit of wheel twirling and marshalling before women entered my life and took all my time and money.

So the call to go to the HQ of Williams GP down the road at Grove came as a pleasant surprise. It’s a business trip though; too old, too tall, too wide and not to mention too slow to pedal the new FW32 for them, and anyway they’ve got the barrow boy and the incredible hulk bloke signed up to drive this season.

Oh well, maybe I’ll get to see some of the cars.

Did I mention that I’d seen FW in his F3 driving days?

1 Comment

Filed under about me, business life

a bit of a busy week this week

I’ve got some stuff to do for the villa, admin things to do with guests coming over the next couple of months, paying the bills I can’t pay automatically, state and county tax returns for last month and prepapring the papers for our CPA to file our 2009 IRS return.

Tomorrow I’m off out for the day on business (Williams GP at Grove), and have a webinar booked for Thursday pm. First of those that I’ve done so not sure what to expect.

It’s also coming up to car MOT time and there are a couple of cosmetic issues that may need to be sorted, so I’d rather get them done now than pay through the nose later,

I’m also into another contract for writing exam papers for one of the professional bodies, and do something every day on those to keep them moving towards the deadline of late this month.

No time to be bored!

Leave a comment

Filed under about me

am I a libdem?

Are you a Lib-Dem then? My train of thought on something about what we had been discussing must have prompted the question, but it took me by surprise. Most people think of me as very conservative; establishment man in dark suit, drives a Jaguar ergo must be a Tory. But others see me through my various campaigns; for freeing Gary McKinnon, to get Pete Seeger a Nobel peace prize, my liking for protest songs and support for breast cancer research and they see me way over at the opposite end of the political spectrum.

Like most of us I began to think independently as I got into my teens. My cultural exposure had been primarily to both upper and working classes, but as I began to fly the nest I began to mix in a little middle class. Born in Newbury and living in the shires I grew up in staunch Tory country, but the towns I lived near during childhood; Reading, Croydon and Guildford amongst others, had their fair share of industry even if they were not the industrial heartlands.

All of these influences swirled around me, stirred up by my avid reading of all the daily papers in the school library through which I began to absorb events around the world, especially in South Africa and America, this being in the mid sixties. One doesn’t fully understand at that age and can be easily swept into things. Once I was spotted wearing a Free Nelson Mandela badge at school in contravention of dress code. My penalty was to have to put the case for his continued imprisonment in a debate. My research for that debate gave me a healthy desire to be careful about judging books by their covers, and that has stood me in good stead over the years since.

I was too young to vote at that time of course, and would actually miss the age of majority as they lowered when I was between 18 and 21, but which way was I leaning then? The Liberal party had some appeal, possibly the underdog factor, but Joe Grimond made two big impressions on me. He stood on my foot for the first of these. This was in Guildford in about 1964, and I was quite miffed when my Mother insisted that I clean my shoes as usual that evening. I wanted to leave the mark he made there to show my friends next day at school. The second impression was as a direct result of the first. Here was this important man, one of the three main political leaders of what was still, then, a great nation. He was leaving an engagement and trod on my foot as the small crowd pressed in to see him. Obviously in a hurry he could have strode on, but he turned, identified me as the victim and apologised. Just a straightforward act of politeness, one human to another. That basic decency impressed me hugely and it is another lesson that I have tried to carry on over the years: You are never too important to say sorry.

That was more than 40 years ago, and I have been through the changes since as far as my politics go. At one time I worked for an employer that operated a closed shop, so I had to be a union member. If I was in I would be an active voice, and that got me onto the local branch committee. Later I was a member of a management union, but left because of the conflicts of interest with my job. Trade union activities enhanced my exposure to local politics, and I recall hearing a young Neil Kinnock speak when he was still a Welsh firebrand and, at the time, an impressive orator. Perhaps the biggest period of political activity for me was the 1979 general election. I lived in Chelmsford at the time and our sitting MP was Norman St John Stevas, a man I detested. The main opposition was former local Liberal councillor Stuart Mole with the Labour candidate having no chance. Our union committee debated long into the night; did we throw our weight behind promoting the no hope Labour option, or did we come out for the local man on the basis that we could maybe unseat a Tory grandee?

We didn’t resolve the issue and I can still remember the atmosphere in the union room the day after the election. Despite all the gloom and predictions of doom under a Tory government, five months later I got moved to a new job in another office and less than 2 years later I was promoted and sent to London and my career was really launched. The 80s were very good years for me even if you factor in the failure of my first marriage. The man who had had to stop driving and had to get out and have a smoke at the news that Ted Heath had lost the leadership of the Conservative party did well under Heath’s replacement when she was PM.

Once I got far enough up the management ladder to have some apparent influence I got to meet politicians on a regular basis. Most of them, certainly over the last 15 years, have left me very unimpressed. They talk some strange language, constantly looking over their shoulder to see if their minder is happy that they are still on message, and they fail to show any sort of business acumen; most of them I would not have employed in anything other than a basic clerical job if at all. There have been one or two exceptions, but I only have to refer you to the expenses scandals as an example of how I see standards having slipped since Joe Grimond showed how things should be done.

Over the years I have never been a member of a political party. I have been approached a number of times by two of them to join, but have resisted. Yes there could have been some short term personal gains, but that isn’t why you should get into politics and I didn’t want them. I prefer to be my own man, so the only political thought that I have had now and again has been to stand as an independent councillor. That hasn’t happened though, so I remain just a voter.

So am I a Lib-Dem? Yes I’m a bit liberal at times and I certainly believe in democracy, but that doesn’t make me a Lib-Dem and my political leaning, like my vote, is my business. In any case, you’ll see me as you want to you see me and make up your own mind if it matters that much to you. It doesn’t to me.

Leave a comment

Filed under about me, business life

MRI scans – they’re not that bad

Just back from GWH in Swindon having had another MRI scan. One of my fellow outpatients was getting very distressed about their turn and I know of others who are terrified, so here are a few thoughts that I hope will encourage those who are worried.

I’ve had a few scans now, some in the open scanner where you lie on the ironing board and they move what looks like a big circular fluorescent tube over you, but the others, like today, have been in the tunnel version (I don’t know the technical term).

Yes they are a tube and yes you do have to be slid into it on your trolley. Now I’m not exactly small; I’m 6ft 2, somewhere around 20 stone (280lbs) and take a 50 inch chest jacket size, so I do touch the sides, but I just lie back and relax, shut my eyes and think about anything other that where I am.

Some of the scans are a bit on the noisy side and may involve a bit of vibration, but they warn you over the headphones. You have your buzzer in your hand if it really gets distressing, but if you can just lie still and let them get it done it’s soon over. If they pull you out they have to start again, at least from that scan, so relax and enjoy the chance to have a lie down during the day!

It doesn’t hurt and, whilst you are in a confined space, there is nothing to trap you or to fall in on you, it is nice and clean and you also have medical help a few feet away.

I hope that these words help anyone that reads them. Feel free to email me (via my web site – see link on right) if you’d like to cyber chat about it.

1 Comment

Filed under about me